Inventory → Add product. Most parts are simple (one SKU, one price). Use variants when one product has many flavours that share name, brand and category — engine oil grades, tyre sizes, brake-pad fitments.
Basics
- SKU — your internal stock code. Required and must be unique. Use a pattern:
ENG-OIL-5W30rather thanSKU0001. - Name — what staff see in the picker.
- Category & subcategory — drives reports. Don't over-nest.
- Description — rich text; shown in the customer-facing estimate.
- Images — at least one. The first becomes the thumbnail.
Variants
Toggle Has variants. Define option types — e.g., Brand, Grade, Size. Add option values per type.
The grid auto-builds the cross-product. Example: 2 brands × 3 grades = 6 rows, each with its own price, qty, image.
Cap: max 100 variants per product. If you'd cross the cap, split into two products.
Stock & reorder
- Stock — current quantity. Adjusts automatically as estimates become invoices.
- Reorder level — when stock hits this, you get a dashboard alert.
- Supplier — links to a supplier record so re-order from the alert is one click.
Cost vs selling price
Cost is what you paid; selling is what the customer pays. Both feed margin reports — keep both filled even if rough.